Elite Massage Solutions (EMS) is committed to providing quality services to you. This policy outlines our ongoing obligations to you in respect of how we manage your Personal Information, so please take the time to read through the details.
We are required, by law, to maintain the privacy and confidentiality of your protected health information and to provide notice of its legal duties and privacy practices with respect to your protected health information.
This policy sets out how we collect, hold, use and disclose information in compliance with the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) (the Privacy Act).
Collection, Use and Disclosure of Information
EMS collects personal information directly from clients through electronic, verbal and written correspondence. This may include:
- EMS social media
- Client intake form
- Online feedback and reviews
- Competitions, giveaways or promotions
- From a direct referral from another provider
- Gift Up www.giftup.com.au for the purchase of Gift Vouchers
- Cliniko Booking software system – clients are requested to complete a hard copy client intake form at the initial visit. The original of this form is then scanned and the electronic file securely stored in Cliniko. The original, hard copy, is then stored in a compliant manner. All subsequent treatment records are stored in Cliniko.
We may also collect information from others, such as doctors, insurance companies and other health professionals, your employer, parent or guardian if you are under 18.
Collection of Personal or Sensitive Health Information
Examples of personal information which may be collected include:
- Date of birth
- Contact details (including phone number, email address)
- Information about how and where you were referred to us
- Attendance records
- Payment information
- Transaction information
- Your Health fund provider name
We may also collect sensitive health information such as client health details, medical history and treatment details.
Use of Personal or Sensitive Health Information
EMS may use personal or sensitive health information to:
- Establish customer identity
- Manage customers relationships and improve customer experience
- Provide and administer health and therapeutic services
- Develop or evaluate your current and future health
- Conduct research and development
- Conduct our business
- Assist government and law enforcement agencies
EMS takes reasonable steps to ensure that personal information is accurate, complete and up to date whenever it is collected, used or disclosed.
Data Security & Retention
EMS takes reasonable steps to protect personal information from misuse, interference and loss, unauthorised access, modifications or disclosure.
Health information will be retained for a minimum of 7 years following the last occasion on which service was provided. Where information was collected while the individual was a child it shall be retained until the individual is 25 years old, or for 7 years, which is the greater.
When you contact EMS your details will be added to our mailing list to receive information and news relating to EMS. You may also choose to receive such information by subscribing to our mailing list via our website www.elitemassagesolutions.com.au
We’ll make sure that any marketing emails, texts and letters we send you clearly tell you how to opt out.
You can opt out of receiving online relevant advertising material at any time by emailing email@example.com with the subject heading “unsubscribe”.
Disclosure of your Health Information
Public health & Safety
As required by law, we may disclose your health information to public health authorities for purposes related to: preventing or controlling disease, injury or disability, reporting child abuse or neglect, reporting domestic violence, and reporting disease or infection exposure.
We may disclose relevant health information to notify or assist in notifying a family member, or another person responsible for your care about your medical condition or in the event of an emergency or of your death.
Payment of Benefits
We may disclose your health information to your insurance provider for the purpose of payment or health care operations.
We may disclose your health information as necessary to comply with Workers’ Compensation Laws.
With your consent, we may disclose your health care information to other healthcare professionals within this practice for the purpose of continuation of your treatment, payment or healthcare operations.
On occasion, it may be necessary to seek consultation regarding your condition from other health care providers associated with this practice.
Judicial and administrative proceedings
We may disclose your health information in the course of any administrative or judicial proceeding where it is requested, and must be provided, by law.
We may disclose your health information to a duly authorised official, including an officer of the law, for purposes such as identifying or locating a suspect, fugitive, material witness or missing person, complying with a court order or subpoena, and other law enforcement purposes.
We may disclose your health information to coroners or medical examiners.
We may disclose your health information to organisations involved in procuring, banking, or transplanting organs and tissues.
We may disclose your health information to appropriate persons in order to prevent or lessen a serious and imminent threat to the health or safety of a particular person or to the general public.
Specialised Government Agencies
We may disclose your health information for police, military, national security, prisoner and government benefits purposes.
Transferring Information to Another Health Service Provider
We shall transfer health information to a designated / recognised health provider free of charge on the receipt of a written request.
The transfer of health information will occur within 14 working days.
By acquiring or using our services, products or facilities, individuals consent to the reasonable collection, use and disclosure of personal information.
To complain about the manner in which personal information is collected, used or disclosed, contact Elite Massage Solutions administration on 0412 552 293 or by e-mail firstname.lastname@example.org or in writing addressed Elite Massage Solutions,
20 Marcus Faunce street, Macgregor ACT 2615.
You can also contact the Office Of The Australian Information Commissioner on 1300 363 992, oaic.gov.au or the Office of the Australian Information Commissioner, GPO Box 5218 Sydney NSW 2001.
Your Health Information Rights
You have the right to request restrictions on certain uses and disclosures of your health information. Please be advised, however, that EMS is not required to agree to the restriction that you requested, where that request may conflict with any of the above.
You have the right to have your health information received or communicated through an alternative method or sent to an alternative location other than the usual method of communication or delivery, upon your request.
You have the right to inspect and copy your health information.
You have a right to request that this practice amend your protected health information.
Please be advised, however, that EMS is not required to agree to amend your protected health information. If your request to amend your health information has been denied, you will be provided with an explanation of our denial reason(s) and information about how you can disagree with the denial.
You have a right to receive an accounting of disclosures of your protected health information made by EMS.
We reserve the right to amend this policy at any time in the future, and will make the new provisions effective for all information that it maintains.
We are required by law to maintain the privacy of your health information and to provide you with notice of our legal duties and privacy practices with respect to your health information.
If you have questions about any part of this notice or if you want more information about your privacy rights, please contact us.
If you wish to lodge a complaint, please contact the Healthcare Complaints Commission www.hccc.nsw.gov.au.